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Proofreading is one of the most important things you must do as an author.

Even if you are not an author but a writer or someone who works in the corporate, you still have to proofread corporate copies and check out grammar mistakes now and then.

If you are an academician you must proofread academic writing.

Proofreading is not just about looking for grammar and using a spell checker or even using writing guides to find out if the text is alright.

Proofreading is much more than that.

In this blog, we are going to find out what are the most important things you must keep in mind while proofreading.

This will allow you to create your own ultimate proofreading checklist and even share this essential profile checklist with people you know.




  • TONE


One of the most important things you must keep in mind while proofreading anything is the tone.


The tone can be different depending upon the type of paper and copy your proofreading.


If it is a product-based copy then it must have an encouraging tone, if it is an official document or proofreading and editing resource archives then it must have a formal tone.


The tone is the soul of the copy and therefore you must nail it exactly.


There is no single professional profiting checklist suitable for everyone, you must create your own


Depending upon the type of writing you are proofreading, you must ensure the proper tone.




The second most important thing that you must keep in mind while proofreading is typos.


Typos are typing mistakes and these mistakes can be spelling and punctuation and even grammar.


This is essential because people view a body of text with a degree of seriousness only when the body is free of any typos.


If there are any typos then that body of text can even be discarded depending upon the seriousness of the situation.


Typos are easy to correct nowadays because there are good grammar correction tools which are even free and online.


  • FLOW


This is often overlooked but this is also a crucial part of proofreading.


Flow or coherence is one of the most important aspects of a well-written paper and in this case, you must maintain a certain flow.


Flow is important because flow allows the paper to be more readable and more understandable.


The main purpose of writing is to express your opinions and fulfil an objective and if the flow of writing is incoherent then that will defeat the purpose of writing as a whole.


So, you must keep the flow in mind whenever you are proofreading.




Vocabulary is a balancing act and what we mean by that is that you must always do a balance of vocabulary.


If you try to use too much extensive vocabulary and uncommon words then that piece might seem pretentious.


If you use too little good vocabulary then that paper might even seem amateur.


This is why you must always keep vocabulary in the right balance whenever you are proofreading.




Jargon is like flow and vocabulary combined.


Use too much jargon and people outside the field and subject will not even understand what the paper is about.


Use too little jargon and then you might seem like an amateur who does not know anything about the field their writing on.


You must also make sure that the paper has jargon that is compliant with the geolocation it is being written in.


If a paper is being written in Australia then it must contain a few native acronyms and words so as to seem familiar to the readers.




A large part of profiting is about shortening sentences and shortening paragraphs.


This is because whenever the writer writes something they might add too many adjectives and adverbs but when it is read from a proofreader’s standpoint it might seem excessive.


Your goal of the paper or the text must be to get the point across without weakening the main theme by using excessive words.


This is where a proofreader comes in because they can shorten and out the written piece and make it concise and yet not boring.


This was the blog about proofreading.  Proofreading is something that we rely on heavily when we receive a manuscript from our authors at Orange Publishers.

If you are an author and you are worried that your piece might have typos and other flaws that make it unfit for publication, do not worry because our in-house proofreaders are experts in the field who can make sure that your piece is in the perfect order before it goes into publishing.

We are Orange Publishers and we are the fastest-growing and most trusted book publishing house in India.

We will make sure that your work is published in the most seamless manner and we will take care of everything from the printing, publishing and marketing as well as copyright.